EMR · HMS · Patient Engagement · AI
Run your entire hospital on one intelligent platform.
HealthPilot is the AI-powered operating system for modern healthcare: OPD, IPD, pharmacy, labs, billing, insurance and patient engagement in one system that scales from a single-doctor clinic to a multi-location hospital network.
OPD queue · now serving
Meera S.
General Medicine
Bed occupancy
88% today · 142/161 beds
Ward 3 · Bed 12 · vitals
AI copilot
Lab report parsed → 12 values filed to chart
e-Prescription
Signed & sent ✓
National health IDsCOMING SOON
ABHA & more on the way
Multi
location management
branches, floors, departments
0+
features across the platform
OPD to blood bank
0
new capabilities shipping now
Blood bank to AI recommendations
0
platform, every workflow
clinic to hospital chain
The platform
Four pillars. Zero gaps between them.
Most hospitals stitch together five vendors. HealthPilot was built as one system, so a prescription written in the consult room is already in the pharmacy, the bill and the patient's phone.
Who it's for
The same platform, shaped to the size of your practice.
HealthPilot is modular and multi-tenant: switch on what you need today, grow into the rest. Your logo, your branding, your workflows.
Solo & small practices
A clinic OS that feels made for you, because it is.
Per-tenant configuration means a boutique clinic sees a simple, focused product: appointments, queue, e-prescriptions, billing and a patient app. No hospital clutter, no modules you didn't ask for.
See it configured for you →- Go paperless: e-Rx on your letterhead, structured notes, voice dictation
- Token board and web check-in, so patients track their turn from their phone
- Payments with Razorpay links on WhatsApp
- Your own SEO-ready doctor profile pages to win new patients
Roles & structure
Your hospital's real structure, modeled properly.
Hospitals are not flat lists of users. HealthPilot models what actually exists: organizations with multiple locations, departments with canonical names and categories, and people who wear more than one hat, each hat with its own role and access.
One login, two departments, two roles. Assignments carry effective dates, so a visiting consultant's access expires on schedule.
Multi-hospital, multi-location
One organization, many branches: buildings, floors, and departments per location, each with its own configuration.
Canonical department names
Departments come from a pre-classified master catalog, so Orthopedics is Orthopedics at every branch, never three spellings across reports.
One user, many hats
The same person can be HOD in one department and a surgeon in another, at different locations, each role scoped and time-bounded.
Clinical vs support, kept apart
Clinical, ancillary, operational, and administrative categories keep lab, pharmacy, and stores out of patient booking automatically.
Role-based access everywhere
Granular permissions and per-role navigation: staff see exactly the screens their role needs, nothing more.
Specialty-mapped tools
Forms, calculators, and predictive scores assigned per department, role, or doctor: the obstetrician gets the baby calculators, cardiology gets its risk scores.
One identity across the platform
Add staff by phone or email; anyone with an existing account is recognized and joins with one canonical identity. Personal details stay theirs to change, while role, locations, and fees are org-managed.
One patient, one thread
Follow a patient through a HealthPilot hospital.
Features are easy to list. What matters is the handoffs: the moments where paper systems drop the ball and HealthPilot doesn't.
The visit starts on WhatsApp
A patient books through your chatbot or web check-in at home: they pick the doctor's service at its live price, pay, and the token is issued before they leave the house.
Chatbot · Web check-in · Priced services · Payments
Recognized at the front desk
Face ID identifies the returning patient instantly: one UHID, no duplicate file. New patients self-onboard from a link; national health ID linking (like India's ABHA) is on the way.
Face ID · UHID · National health IDs (soon)
A consult without paperwork
The doctor sees the full Patient 360, dictates notes by voice, uses the specialty exam module, and signs an e-prescription, all in one screen.
Patient 360 · Voice notes · e-Rx
Orders flow on their own
Lab orders reach the lab, results flow back from the analyzer straight into the chart. Radiology and procedures are priced by the patient's category automatically.
LIS integration · LOINC coded
Pharmacy already knows
The prescription is waiting at the pharmacy counter: dispensed against the visit, billed with local tax rules applied, stock decremented at batch level.
Copy-from-Rx · Tax-ready billing · Batch stock
The right education, automatically
That evening, the diagnosis qualifies the patient for your post-visit education series. The CMS sends the materials to their phone and portal, in your organization's branding.
Education CMS · Qualification criteria · Brand library
Nobody is lost to follow-up
The follow-up is scheduled, the reminder goes out on WhatsApp, and the AI flags patients who haven't come back. Care continues after the visit ends.
Follow-ups · Engagement programs
Face Scan
The front desk that recognizes your patients.
A returning patient walks up, the camera sees them, and their record is already open: one UHID, no "is it Kumar with a K or a C?", no duplicate file created in the rush of a busy morning. Face Scan turns patient lookup into a glance.
Duplicates stopped at the door
Repeat visitors are matched to their existing record at intake, so the same person never becomes two charts.
Consent-stamped enrollment
Faces are enrolled only with recorded consent, stamped with who enrolled them; remove a mapping any time.
Kiosk-aware matching
The system picks the patient out of the frame even with staff standing behind them.
Instant record lookup
Works for check-in and record search alike: front desk, kiosk, or a crowded reception.
Scanning…
Illustrative animation. Sample data; names shown are fictitious.
Patient tags
Mark what the record can't infer.
A patient finishes a consult, books nothing, and walks back in six weeks later. Follow-up for the old problem, or a new case? No database can answer that — the front desk can. Patient tags let them record it in one click, in colours the whole hospital reads at a glance.
A judgement, not a guess
Whether a returning patient is a follow-up is a human call. The desk records it in one click from the queue or the patient directory — no more guessing from old visits.
Your tags, your colours
A tag master in Settings: name, colour, description. Preset colour pairs tuned to stay readable at chip size, or pick your own.
Scopes that behave
Always-on for VIP, Insurance or Camp. This-visit-only for Follow-up. Pinned to one branch or department when that's the truth. Locked once in use, so a tag never quietly changes meaning.
It travels correctly
A follow-up routed to a different department keeps its mark — and the next arrival starts clean, automatically.
Meera K.UHID HP-2214 · 41 F
General Medicine·Walk-in · nothing booked
Back after six weeks, nothing booked. Follow-up or new case? The record can't tell.
Illustrative animation. Sample data; names shown are fictitious.
Clinical form builder
Your forms, digital in minutes, not months.
Every hospital runs on its own paper: antenatal intake, pre-op checklists, triage sheets. Photograph one, or describe it in plain words, and HealthPilot turns it into a structured form your clinicians can fill, score and version.
Snap a photo, get a form
Photograph a paper form and AI extracts every question into a structured, typed, fillable version. No re-keying.
Or just describe it
Tell the builder what you need in plain language and it drafts the questions, ready to refine and publish.
Mapped to the right hands
Assign a form to a specialty, department, or a specific procedure, so the obstetrician gets their antenatal calculator and the surgeon gets the right operative note.
Every version kept
Full version history with preview and one-click restore. Nothing is silently overwritten, and the audit trail stays org-scoped.
PAPER FORM · PHOTO
Antenatal Intake
Gravida / Para .......
LMP ....................
Blood pressure ........
Fetal heart rate ......
Reading the photographed form…
Illustrative animation. Sample data; values shown are fictitious.
Questions that still count, years later
Ask it once. Count it forever.
Your staff write questions the way people talk. One click rewrites the question and every answer into the words medicine uses, each with its own meaning attached, so a drawer full of loose wording becomes a number you can trust.
Fix it after it's typed
The rewrite works on questions already sitting in a form, not just new ones. Loose wording your team entered months ago can be cleaned up and coded without rebuilding the form.
Looked up, never invented
Every meaning is found in an official medical dictionary before it is offered to you. The computer is never allowed to make one up.
Scored questionnaires left untouched
Well-known scored questionnaires only stay valid word for word. Those are recognised on sight and never reworded.
Last year's numbers stay put
If a meaning is corrected later, answers already on file keep the one they were saved with. Numbers you have already reported never shift behind your back.
WHAT YOUR STAFF TYPED
What is your level of activity?
THE ANSWERS THEY TYPED
Someone typed it the way they'd say it out loud…
Illustrative animation. Sample data; values shown are fictitious.
Clinical audiences
Reach the patients who actually match.
Most systems can message a department. HealthPilot builds the audience from what is clinically true of each patient, using the same codes their answers and results were recorded under, and counts them before anything is sent.
Three ways to say what you mean
A condition being present, a number against its threshold, or a coded outcome. Between them they cover most of what a clinician would ask for out loud.
The unit is part of the question
“Greater than 7” means nothing until you know whether it is mmol/L or %. Thresholds compare only against matching units, and anyone recorded in another unit is counted and shown to you rather than quietly left out.
Counted before you send
The recipient count comes from the same query that performs the send, so the number you approve is the number that goes out.
Criteria, not a frozen list
The audience is stored as its rules, so it can be re-run next quarter, edited, and audited. Who was actually messaged is kept separately.
CAMPAIGN AUDIENCE
WHERE
AND
WHAT IS TRUE OF THEM
AUDIENCE
Start with the branches and departments you mean…
Illustrative animation. Sample data; values shown are fictitious.
AI recommendations
A second opinion that shows its reasoning.
Enter what you found and HealthPilot drafts a ranked differential, an assessment plan and treatment options, each one written out so you can agree or throw it away. It is a starting point for the doctor, never a decision made on their behalf.
Reasoning you can argue with
Every differential carries the finding it rests on. A suggestion you can check is a suggestion you can safely reject; a bare list is not.
Assistive, not autonomous
Nothing is saved to the record, ordered or prescribed until the doctor accepts it. The pad stays the doctor's, and the AI stays a draft.
Medication review, honestly scoped
The review reasons over the current medication list and raises what looks contradictory or replaceable. It is a prompt for the doctor's judgement, not a drug-interaction database, and it says so on screen.
Off until you switch it on
Disabled by default and gated twice: per organization by the administrator, then per doctor. A hospital that does not want AI in the pad never sees it.
WRITE RX · AI RECOMMENDATIONS
AI drafts. The doctor decides.WHAT THE DOCTOR ENTERED
52 M · right groin swelling, 6 months
Reducible on lying down · cough impulse present
No obstruction, no strangulation · BMI 28
DIFFERENTIAL, RANKED
ASSESSMENT PLAN
TREATMENT OPTIONS
The doctor writes the findings, in their own words…
Illustrative animation. Sample case; values shown are fictitious.
Insurance & TPA
Insurance and TPA billing that prices itself.
Most hospitals run this in spreadsheets, or software that only covers half the scenarios, propped up by manual work. HealthPilot holds every insurer's tiered slabs, packages and tariffs, and applies them to the bill automatically, so nothing is under-claimed, over-claimed, or lost between systems.
Policy sum insured ₹5,00,000
Procedure packages · Star Health / 5L
Cascade 100 / 50 / 25 · 2nd procedure billed at 50%
Tariffs · override vs cash
Illustrative dashboard. Sample data.
Pre-authorisation
Block the sum insured, capture the pre-auth number and the agreed co-pay.
Claim desk, seven stages
Document collection, enhancement and dispatch, tracked stage by stage.
Settlement recorded
Settled amount, TDS, disallowance with reason, and UTR reference, short-settlement detected for you.
Nets the running bill
Settled plus TDS posts against the visit, so only the patient's residual share stays due.
Nets the running bill automaticallyTPA follow-up
Receivables aged past 45 days are flagged for dunning, so claims never quietly age out.
Payer & TPA masters
Normalized insurers, schemes and TPAs, not free text, so tariffs, claims and analytics roll up cleanly.
Sum-insured tiers
Cover bands like <3L / 3L / 5L / >5L, matched to the patient's policy automatically at the bill.
Per-payer package matrix
One catalog with each insurer's negotiated rate at every cover band, plus their own package code.
Multi-procedure cascade
The 100 / 50 / 25 rule for secondary procedures in one sitting, applied for you, ordered by price.
Tariffs by payer
Room, OT, inclusions and services carry a contracted rate; a blank cell safely means same as cash.
Category-priced services
A Deluxe room prices its services and investigations differently from a general ward, under the insurer override.
Automatic running bill
Every bed-day, OT hour, drug and test self-prices at the contracted rate the moment it is ordered.
Receivables that don't age out
45-day TPA follow-up with payer-wise, TPA-wise and department-wise analytics on the whole book.
Label Studio
Every label in the hospital, designed by you.
Wristbands, specimen vials, pharmacy packets, OPD slips: a hospital prints thousands of labels a day, usually from hard-coded formats nobody can change. HealthPilot ships a drag-and-drop label designer, so the label is exactly what your ward, your lab, and your printer need.
Drag, drop, done
A canvas designer with patient variables (UHID, name, token, ward), shapes and static text, sized in exact millimeters for your label stock.
Barcodes that actually scan
QR, Code128, EAN-13, DataMatrix and PDF417: the symbologies labs and pharmacies scan every day, bound to live patient data.
Critical info stands out
Allergies and blood group render as high-visibility highlights on wristbands, so the one line that matters is never in fine print.
One template, every printer
Nine label kinds, from patient files to specimen vials, saved per organization and printed from OPD, IPD, and lab collection.
Lakshmi V.
UHID 20441
34 F · Ward 3 · Bed 12
Dragging patient fields onto the canvas…
Illustrative animation. Sample data; names shown are fictitious.
New module
A blood bank that enforces safety, not just records it.
Run a licensed, per-location blood bank inside HealthPilot: donors, campaigns, components, crossmatch and transfusion, all wired to the patient record and the bill. The transfusion-safety controls are enforced in the database, not left to a checklist.
17
Available
2
Reserved
1
Pending TTI
20
Donors
Stock matrix · group × component
1 unit in quarantine awaiting TTI clearance
Open requests
A. Kumar
BBR-0007
S. Nair
BBR-0006
R. Iyer
BBR-0003
Illustrative dashboard. Sample data; names shown are fictitious.
Donor & screening
NACO-basic checks, consent, deferral guards that block ineligible donors.
Component prep
One collection split into serialized units: PRBC, FFP, platelets, cryo, plasma.
TTI safety gate
Units held in quarantine until all five infection screens read non-reactive.
Enforced in the database, not just the UICrossmatch & verify
ABO/Rh enforced, then a second qualified person signs off before any issue.
Enforced in the database, not just the UIIssue
First-expiry-first-out picking, partial fulfilment, reserved units tracked.
Transfuse / return
Reaction flagging and a timed return window that puts unused units back in stock.
Donation campaigns
Run blood donor days and camp drives, with donors, units collected and TTI results tracked per campaign.
Replacement donations
Pledge a patient's relatives against their surgery; the units they give are earmarked for that patient, then released to the pool automatically.
Requests from anywhere
Raise a request from IP charts, an OPD visit, the counter as a walk-in, or the patient portal.
Multi-component requests
One surgery, one request: whole blood plus FFP and platelets, each line reserved and tracked on its own.
Live request board
Kanban from incoming to issued, with request aging and emergency escalation in view at all times.
Stale-hold release
Blood held unused for 24 hours or more gets flagged, with one-click cancel and release back to stock.
Serialized inventory, FEFO
Live stock by blood group and component, per-bag expiry and first-expiry-first-out picking.
External unit sourcing
Receive units from partner blood banks, tracked with their source and expiry.
Expiry sweep & discard
Expiring-soon alerts, an automatic expiry sweep and a controlled discard trail.
Donation history & TTI
Searchable donation history with per-marker TTI results and a deferral-change audit trail on every donor.
Append-only audit ledger
Every unit transition, from collected to transfused, traced for regulatory readiness.
Role-based, billing-linked
Technician and in-charge roles; charge-on-order posts each request to the patient's bill.
Shipping now
The platform that doesn't stand still.
More than twenty capabilities are landing right now, shaped by what our pilot hospitals asked for. Here are the highlights.
Face ID for patients
Biometric registration; repeat visitors recognized at the desk.
Patient tags
Colour-coded marks — VIP, Follow-up, Camp — applied from the queue, scoped to a visit, branch or department.
Dental charting in the Rx pad
FDI tooth charting with per-surface coded findings and multi-visit procedure plans.
Accurate provider attribution
The doctor who ran the consult is the one credited, not whoever opened the chart.
Bookable services per doctor
Patients book priced services online; the desk books the same catalog.
Specialty-mapped forms & scores
Calculators and risk scores assigned per department, role, or doctor.
Photo-to-form builder
Photograph a paper form and AI extracts every question into a structured, versioned form.
Questions you can count
Form questions quietly carry what they mean, so a year of answers totals up instead of sitting in notes.
AI recommendations
Differential, assessment plan and treatment options drafted for the doctor to accept or discard.
Clinical campaign audiences
Target a campaign by coded condition, value or outcome, and see the matching count before sending.
On-demand consents & certificates
Consents, declarations, certificates and registration cards printed for any patient, straight from the directory.
Drug-allergy tracking
Captured separately from general allergies; flows to summaries, PDFs and voice dictation.
White-label branding
Upload your logo once; it appears across the app and on printed document headers.
Vaccines & immunization
Due/given tracking with brand and batch, in the record and the Rx flow.
Inpatient Prescribe
One pad drives drug orders, the MAR, pharmacy or the bill.
Per-unit pharmacy MRP
Buy per pack, dispense loose units at the exact fractional price.
Insurance settlement tracker
Every claim followed from submission to settlement.
Claim settlement recording
Settled amount, TDS, disallowance and UTR, netted to the bill.
Payer-specific pricing
Bills always generated at the contracted rate.
Patient credit manager
IP advances tracked against expected treatment cost.
Charge-on-order billing
Ordering a test posts its charge automatically.
Category-based billing
Suite vs. ward pricing applied automatically.
Lab machine integration
Analyzer results flow straight into the chart.
Department categories
Support units kept out of patient-facing booking.
Ready-made department catalog
40+ clinical specialties plus lab, pharmacy, stores and admin, pre-classified.
Expense & income managers
Operating costs and non-patient revenue, tracked.
Data liberation
Policy-governed structured export of all your data.
For doctors
See your practice grow.
0%
Reduction in documentation time
0x
Increase in revenue
0%
Increase in patient follow-ups
Measured across HealthPilot pilot practices
The intelligence layer
AI that does the work, not just the talking.
Powered by frontier AI models (Gemini, Claude, GPT) with per-organization usage tracking and audit logs. Every capability below ships inside the workflow where it's needed.
Document intelligence
Input
📄 Uploaded: outside lab report, 3 pages (scanned)
HealthPilot AI
Extracted 14 values → HbA1c 7.2%, LDL 128 mg/dL, TSH 2.1 … filed to Investigations with LOINC codes. Flagged HbA1c trend ↑ vs. March.
Patients arrive with folders of outside reports. Upload them and AI extracts every value into the structured chart: coded, trended and searchable.
Global platform, local depth
Built for how healthcare actually works, in every market.
Standards at the core, localization at the edges: identity, payments, tax and patient channels adapt to each country, while your clinical data stays FHIR-native and portable.
National health IDs
Enrol, verify and link patients against national health identity systems, starting with India's ABHA (ABDM-compliant flows), with the same architecture ready for other national registries.
Local payments & tax
Payment gateways, payment links and tax-compliant billing that follow your market's rules: GST-ready invoicing and Razorpay built in for India, with more rails on the way.
Patients on their channels
Onboarding, payments, check-in and queue status reach patients where they already are: WhatsApp, SMS and email, in the mix your market expects.
Your data, in and out
Bring patients in from a ready-made spreadsheet template, or migrate off another HMS with column mapping. Take everything out any time with structured export. Row-level security and audit throughout: never locked in.
Integrations & standards
Under the hood
Built on a modern, trusted stack.
HealthPilot runs on the same infrastructure and tooling that powers the world's most demanding software, so your hospital's data sits on foundations you can trust.
Cloud & data
Framework & runtime
Automation & AI
Built by a doctor who ships software
“I've sat on both sides: the consult chair and the architecture review.”
HealthPilot is led by Dr. Jagdish Devarajan, MS Orthopaedics, an orthopedic surgeon and 4x tech CEO with 20+ years as a software architect building enterprise systems for global markets, the largest being the USA. He founded BotCode and scaled it past 200 employees before turning to the problem he knows first-hand: the software clinics and hospitals everywhere are forced to live with.
Co-founded with Dr. Praveena Jagdish, MDS (IIM-B NSRCEL). HealthPilot is what happens when the people who write the prescriptions also write the code.
20+ yrs
enterprise software architecture
4x
tech CEO
200+
engineers scaled at BotCode
See your hospital running on HealthPilot, this week.
A 30-minute walkthrough, configured for your kind of practice. Bring your messiest workflow. That's the one we'll show you first.